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Sample Open Records Letter Request
<YOUR RETURN ADDRESS>
<Date>
City Recorder
Mr. Edward Niec
2525 Burgess Gower Road
Springfield, TN 37172
RE: Request for public records pursuant to Tennessee Code Title 10, Chapter 7
Dear Mr. Niec,
I am making a request under Tennessee’s Open Records law, including Title 10-7-121 (e-
mail and computer records), for:
List items you want access to. Be as specific as possible.
Example: Coopertown Traffic Court docket for time period starting January 1, 2005 and
ending September 1, 2005.
I am willing to pay whatever reasonable duplication costs you have established, but
request that you waive any fees. I am not engaged in any commercial enterprise related
to this request. In the event the fees you have established by rule or policy exceed $15,
please notify me.
The records may be delivered to me in hard copy at:
<ADDRESS>
or via e-mail at:
joecitizen@netnet.com
Prompt action on this request would be appreciated. If you have any questions or need
clarification about the records I am seeking, please feel free to contact me at:
Home <PHONE NUMBER>
Cell <PHONE NUMBER>
Office <PHONE NUMBER>
Thank you in advance for your cooperation.
Sincerely,
Joe Citizen
<YOUR RETURN ADDRESS>
<Date>
City Recorder
Mr. Edward Niec
2525 Burgess Gower Road
Springfield, TN 37172
RE: Request for public records pursuant to Tennessee Code Title 10, Chapter 7
Dear Mr. Niec,
I am making a request under Tennessee’s Open Records law, including Title 10-7-121 (e-
mail and computer records), for:
List items you want access to. Be as specific as possible.
Example: Coopertown Traffic Court docket for time period starting January 1, 2005 and
ending September 1, 2005.
I am willing to pay whatever reasonable duplication costs you have established, but
request that you waive any fees. I am not engaged in any commercial enterprise related
to this request. In the event the fees you have established by rule or policy exceed $15,
please notify me.
The records may be delivered to me in hard copy at:
<ADDRESS>
or via e-mail at:
joecitizen@netnet.com
Prompt action on this request would be appreciated. If you have any questions or need
clarification about the records I am seeking, please feel free to contact me at:
Home <PHONE NUMBER>
Cell <PHONE NUMBER>
Office <PHONE NUMBER>
Thank you in advance for your cooperation.
Sincerely,
Joe Citizen
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